As a member of Rainmakers, BNI, and a number of online social networks, I am constantly asking and being asked this question: who do you want to meet?

This is a great way to network because it helps others understand how to help you and who the specific person is that you want to meet. However, is it enough to just meet lots of people, even if they are good prospects for you? What is your game plan for approaching them? How scalable is it to meet a lot of people if you don’t have a system?

Here are some things I think about as I meet people:

1. How is this introduction getting me closer to my goals?
2. Who is in this person’s network?
3. Is this person a prospect, referral partner, supplier, friend, or something else?
4. Who introduced us and will this introduction help that person?
5. Is there any way that I can help this person?
6. Is this type of introduction repeatable and scalable?
7. What will I do when I meet this person?
8. Is there any indication that this person wants to talk to me?
9. Do I already have someone in my network who fills this particular need?
10. Is this good timing for me?

These questions help keep me accountable and on target when I am being introduced to someone. So much of the time I see people with an interest in “meeting people” but when it comes down to it, they don’t have a specific reason, plan, or strategy to figure out which introductions make sense or which ones to pursue.

It’s perfectly ok to decline introductions if they don’t align with your business goals. It doesn’t mean that you don’t like that person or that you’re mean and selfish. It just means that there are only so many people you can meet without sacrificing your productivity and so it’s important to be strategic and methodical about who you meet.

Meeting new people is great. It can lead to new customers, referral partners, suppliers, and friends. However, make sure your strategy goes beyond just looking for introductions. Help your network understand your needs and be strategic about who you meet.

There is an abundance of complexity in the world. It occurs pretty much everywhere. Companies create products with way more features than we need, bosses over-complicate policies and procedures, and our government passes ridiculously complex legislation that no one even has time to read.

We do it to ourselves, too. We think we need big, complicated systems to run our accounting and business systems. We create convoluted policies to try to anticipate every possible scenario. We look for that magic piece of software that will do all 500 things we think we need it to do.

After the air clears and we’ve spent a lot of time and money on our complex solutions, what happens? We usually end up only using 10% of it.

This is why our brand promise at SpinWeb is “smart, simple solutions.” We happen to build websites but our over-arching goal is to help you work smarter with simple online tools. Rather than sell you a big website with 27 tools, we’re more likely to encourage you to consider a smaller site first that does 3 things really well. You’re probably more likely to use it and you’ll save some money, too.

Ask yourself if you really need all the complexity that is currently in your business, or in your life. Could you serve your customers, employees, and partners better if you simplified?

As a speaker, I attend and present for a lot of conferences. As an attendee, I register for events online and consume information primarily online via the conference website. As a speaker, I submit proposals for presentations with the intention of presenting at the conference.

As I analyze conference websites, I see a lot of opportunities for improving usability among them. Why is usability important on a conference website? Probably the most important reason is that it can play a huge part in determining how many people actually register for your event, as well as the quality of the speakers.

Here are some things to think about as you plan your conference website or landing pages.

1. Online registration is a must. I know it seems surprising but I still see conferences that do not have online registration as an option. They require you to call, mail, or fax in your registration. This puts up a huge wall between your event and your prospective attendees. Who has time to mail in a registration these days? Not me. I need quick, easy, secure online registration with credit card or I’m probably not going to bother. The same goes for your exhibitors.

2. Use online forms for speaker proposals. As a speaker, few things irritate me more than having to print or fill out a Word document to submit presentation proposals. Many speakers like me are submitting proposals to a variety of conferences and the more cumbersome it is to apply, the more likely I am to skip over your conference. I think I have a lot to offer and bring a lot of value to conferences when I present but making it hard for me to submit a proposal often keeps me (and other speakers) away. Make sure speakers can fill out application forms directly on your website.

3. Create landing pages for each session. I sometimes see conference websites that will give a general outline of the sessions for each day but do not break out sessions into individual landing pages. It’s important to give each session a specific landing page because this allows your speakers to promote their own sessions better, which in turn helps market your conference. It also gives you more specific content to publish on social networks and for search engines.

4. Make your conference website socially-aware. In addition to session landing pages, each session page should allow easy social media distribution. Two great ways to encourage social sharing of your conference material are with a Re-Tweet button via TweetMeme and a share button via AddThis. Both services are free and allow website visitors to easily market your sessions for you with one click. If you make it easy to announce your sessions, your will find that your speakers will help a great deal with your marketing efforts.

5. List all relevant time and location information clearly. This seems like a pretty obvious one but I still see conference websites that neglect to list the times and locations of breakout sessions. Not everyone wants to attend every session so make it easy for them to see exactly when and where each session is. Also, make sure your website includes interactive Google maps to your location so that your attendees can easily find it.

6. Include detailed speaker bios and photos. Few things are more boring than a big chunk of text listing presentation titles with no information on the speakers. Be sure to include speaker photos and bios with the session pages and perhaps even create speaker landing pages to help showcase them. Link out to their own website and social profiles, as well. This helps your attendees feel more connected to the speakers and can sometimes encourage people to register because they have an interest in seeing a particular speaker.

Paying attention to some basic usability details can make a huge difference in the quality of your speakers and the number of people who attend your conference. Do you need to make any adjustments to your conference website?

I had a wonderful time speaking for ISAE yesterday and serving on a panel on website redesign projects. After my keynote presentation and a great lunch, we had some excellent Q&A around what leads to a successful website redesign project. Special thanks to Katie Voorhest for inviting me to speak and for being one of the most effective, organized planners I have ever met.

Here are the top 5 takeaways that I want to share based on our discussion.

1. Know your audience. Be sure that your new website is not designed for your internal staff. It should be designed for your constituents. The personal preferences of your CEO or other executives should not dictate your design. Your brand identity and your constituents should drive the design.

2. Avoid “design by committee”. Choose one point person as your project lead. This person should solicit feedback but filter accordingly. However, make sure all decision-makers are in the room during approval meetings.

3. Instead of writing complex RFPs, try starting with interviews. RFPs can sometimes lead to an over-complicated vendor selection process and can also result in inaccurate pricing. Start by talking to qualified web firms and see what their processes are like.

4. Choose a good website design and development firm. This makes a huge difference. Look for a firm that has experience in your industry (or similar types of websites), a deep portfolio of work that you like, and (most importantly) a proven process.

5. Budget for content and photography. Great content and professional photography can make or break a design. Remember, website visitors make snap decisions about the credibility of your organization in less than a second based on your design. Don’t skimp on content and photography.

For further reading, here are the websites I referenced during my presentation with further information on design trends and usability:

A List Apart (design and development trends)
Jakob Nielsen’s Alertbox (usability)
Redesigning Your Website (my presentation given at the event)
7 Habits of Highly Effective Websites (my presentation on website best practices)

Thanks again to ISAE and all who attended for a great event!

Modern websites should follow some standard best practices in design and usability in order to be effective as marketing and communications tools. Smart businesses understand that following these best practices leads to increased sales and revenue.

However, nonprofits also need to understand how design and usability affects their revenue. Nonprofits are interested in many of the same things that businesses are: increasing revenue, building trust, and reaching the right audience.

For some reason, many nonprofits seems to skimp on marketing and communications because they feel that they need to do everything on a shoestring budget just because of their nonprofit status. I believe that the opposite is true and that nonprofits should be especially conscious of investing in the right tools for marketing successfully.

So how does a nonprofit use the web to grow? Here are a few ways.

Invest in great design. Website visitors make snap judgments about your organization based on the quality of your website. If your website looks outdated, cheap, and unprofessional, what assurance do I have that my donation will be used effectively?

Invest in quality content. Many nonprofit websites have very little content or poorly-written content on their websites. Your website must tell a story for donors, volunteers, and the media. Make sure researchers can find the information they need to understand your mission.

Don’t be afraid to ask for money. Many nonprofit websites seem to forget that they need money and for some reason make it very difficult to make a donation. Be sure that you accept online donations via credit card. The donation button should be easy to find and easy to use. Remove barriers to making a donation and giving will increase.

Understand your audiences. Nonprofits need to target multiple audiences: donors, volunteers, sponsors, and the media. Be sure your nonprofit website has the right tools for all these groups. The media will want press releases and press kits. Volunteers will want clear job descriptions and specifications. Donors will want easy ways to give and will want to know how their money is being used. Event sponsors want to be able to sign up quickly online.

Keep content fresh. Nonprofit websites need to pay special attention to how current website content is. Interested parties want to see that your organization is making a difference and that your mission is current. Blogs and press releases are a great way to tell your story and keep your message fresh. If possible, update content at least once a week.

It’s tempting to try to design and maintain a nonprofit website on the cheap, but this does a disservice to your mission. By investing in a high-quality web presence, your nonprofit will actually become more successful in the long run and attract more donations, sponsors, and volunteers.

Won’t this help you make a difference?

I see a lot of email newsletters. They vary in their degrees of design quality, content, and general appeal. However, over 90% of them (made-up statistic for CJ McClanahan) fall into the trap of being simply “e-news”. Some of the titles are even things like “March E-news”, “E-news from Company XYZ”, or “March Newsletter”.

These are boring subject lines but the content of the newsletter makes it even worse. These newsletter are typically packed full of little advertising boxes that shout at the reader or ramble on and on about things going on at the company, specials and promotions, and every other marketing message that can possibly be crammed into it. This results in information overload, a hard-sell vibe, and will probably result in a high number of unsubscribes.

Why? Because this type of newsletter has no value to its recipients.

Rather than take this approach, try slimming down and focusing your message. First, take out all the extra advertising fluff and shouting and design your newsletter to consist of one main content area that contains a single message. It’s ok to leave a couple of subtle ancillary boxes but the bulk of your newsletter layout should be centered around one article.

Next, make that article focused on the recipient. Don’t paste in your latest press release, monthly special, or ad campaign. Write an educational article that gives something of value to the reader. Teach your readers something new, give them new ideas, or give them a unique insight into something that will help them in their businesses. Make sure it is well-written. If your organization does not have someone who writes well, outsource the writing.

Finally, customize your subject line to reflect the content of the article. Instead of just “March E-news”, include the actual title of the article. When your readers are scanning their inboxes, a specific and descriptive subject line will stand out among all the other “e-news” messages in the list.

If your subject line is specific and descriptive, your readers are more likely to open it. If your message is simple and direct, your readers are more likely to pay attention to it. If your message is valuable, your readers are more likely to share it with others and stay on your mailing list. If you do this consistently, your readers are more likely to buy from you, donate to your non-profit, or recommend you to others.

Don’t fall into the “e-news” trap. Make your message simple, focused, and valuable to your readers.

At SpinWeb, we create professional websites and online marketing initiatives. We’ve been doing it since 1996 and have gotten very good at it. We’ve gotten so good at it that it amazes me how fast and how well we deploy new websites on time, on budget, and with amazing design quality.

Sometimes, however, I think we get so caught up in the mechanics of our systems and processes at the “runway” level that we can lose sight of why we are doing what we do. How does our work make a difference? How does it change the world? How does it change lives?

I think it’s important to stay focused on these questions and the answers that go with them. So what does our work really mean?

One very exciting part of our work is seeing how a beautiful new website can inspire confidence, pride, and brand strength in the organizations that we work with. Often, we work with businesses that are looking for that extra push to help take them to the next level and reach new markets and when we create a website that helps them look like an industry leader, it has direct application to business growth and especially company morale.

We also love to empower individuals within the organization to do their jobs well. When we help the marketing director launch her online campaigns in a fraction of the time it used to take, she now has more time to work on other activities or spend time with her family. This improves her quality of life.

It brings a smile to my face when we can help a non-profit modernize the online donation, fund raising, and volunteer recruiting process so that they are able to help more people in need and bring positive change to the world.

When we can provide online tools that help event planners promote and manage successful conferences, we are helping bring together professionals who learn from each other and grow in their professions.

When we provide businesses with a website that helps them reach their customers and deliver solutions in a more efficient way, we are giving them the ability to grow faster and create jobs.

There are so many ways that online marketing and technology can improve the quality of life for those who embrace it. I love being a part of it and creating the solutions and tools that change lives.

No matter what you do, make sure you understand why you are doing it and how it makes a difference, no matter how small. At SpinWeb, we create professional websites and online marketing initiatives that change lives.

I’m sure we’ve all heard the term “brochure website” before. For a while, it was used as a legitimate way to label certain types of websites and was accepted as a normal way to do business. Organizations would simply take their brochures, turn them into static websites that regurgitated brochure content, and called it a day. We all thought this was ok.

Then, we evolved beyond this and realized that websites were more than just a digital brochure. We started to add things like fresh content, Flash promos, and changing photos. This let our audience know that things were happening and that whenever new content was available, we would publish it in real time on the web. This was a good next step.

Today, the modern corporate or non-profit website is much more. It must truly be an information hub. Though some organizations still don’t understand this, we are way beyond the brochure website. We are also evolving beyond the “changing content” websites that followed. We are now in an era in which our constituents demand extensive access to online tools and information that creates a two-way dialog. Your constituents expect to be able to engage with your website to actually do things that help them get their work done and be productive. Things like:

• Register and pay online for events in 2 minutes or less
• Download your latest product documentation
• Ask a question and get an answer
• Find a real person with a name and title to start a conversation with
• Subscribe to an email newsletter that teaches something (not just promotes)
• Comment on your blog
• Subscribe to your Podcast
• Share your educational content with their social networks
• Make an online donation to your non-profit in 2 minutes or less using a credit card
• Fill out your volunteer application form online (not on paper or in a Word document)

Whether you like it or not, your prospective customers (or donors, or volunteers) are making snap judgments about your organization as they research you and your competition online. Having a beautiful website is the absolute bare minimum to be taken seriously. Having an information hub makes you a competitor.

I get a lot of email promotions. Some are newsletters I have asked for, while some are spam from Indy Chamber members who have decided to subscribe me to their mailing lists against my will. In any case, one thing I notice about many of these email campaigns is that no matter how well-designed or appealing they are, they frequently miss the boat on the call to action.

For example, I often get an email inviting me to an event. Let’s say I want to go – what do I have to do? Much of the time, the campaign invites me to call a number to register, fill out a paper form, or reply to the email. If it’s a paid event, sometimes I’m told that I should bring a check or cash to pay at the door. Really? All I should have to do is click a link and register online. Anything more complicated than that is guaranteed to encourage people to ignore your message.

What about a spa offering 20% off selected services this week? The email should contain a prominent link that allows the recipient to book services online immediately.

Here’s the thing. When people are scanning emails, they are in a certain context. That context is clicking on things and getting information as a result of that clicking. Trying to make the user change contexts to make a call or print a form is working against the momentum that is already in place. The path of least resistance to the user is to remain in that context of clicking and processing. This is why you should allow your customers to get what they need or perform a transaction with a few clicks.

Don’t make it difficult for your customers to do business with you. Make sure your call to action is a click.