No, you don’t need a stupid social media policy

No, you don’t need a stupid social media policy

Social media in the workplace is (still) a popular topic of discussion. While those of us living in our marketing/tech bubbles see social media as just everyday communication, there are still many large organizations that are struggling to figure out how to use it, how to leverage it for business advantages, and how to minimize risk.

Based on what I’ve observed, there is a popular notion related to social media floating around among consultants that really bugs me. When discussing social media in the workplace and in business communication, the battle cry seems to be “you need a social media policy!”

No, you don’t.

A social media policy sounds like a good idea on paper but let’s look at the message it sends. First of all, let’s agree that social media is not some weird, magical new thing that requires it’s own set of rules. It’s not. Social media is communication. Technology has changed in ways that allows communication to become more transparent, scalable, and flexible. However, at it’s core it’s still just communication.

Next, let’s agree that our employees are not stupid. As business owners and managers, I’m going to assume that we want to hire smart people that know what they are doing.

Finally, let’s agree to trust our employees. Again, I’m going to take another leap of faith and assume that we want to hire people that we trust. Sound fair?

If all this is true, then why do we feel the need to regulate and hamstring what our employees do on social media?

I, for one, love it when my team members show their personalities on Twitter, write insightful and opinionated blogs, and talk to our clients on Facebook. I trust my employees. I hire smart people. I enjoy what they bring to our team and encourage them to be visible and active online.

“But what about regulations and stuff, Reynolds! Your company is all fluffy marketing and shiny things but I have to worry about compliance and blah blah blah!”

Ok, so what? Is this a social media problem? No. This is a company culture issue. If you hire smart people with common sense and train them adequately to understand what their outcomes are, do you really need a social media policy? Or would you rather set them free to be creative and authentic?

And if you don’t trust your employees, then why are they working for you?

Please stop over-regulating, over-policing, and over-policy-izing your employees. If you trust them, you may just be pleasantly surprised.

Augment data collection with LinkedIn Polls

Augment data collection with LinkedIn Polls

A lot of organizations are interested in gathering data in order to make better decisions. Whether it’s marketing, sales, recruiting, HR, or other functions, good data can help us make better decisions.

While there are plenty of enterprise solutions for surveying employees and constituents (such as solutions provided by Chris Woolard at Walker in Indianapolis), what if your needs are more modest and you want to do some quick and dirty data collection? For this task, I absolutely love LinkedIn Polls.

With a LinkedIn poll, you can set up a single question, create multiple choice answers, and then collect responses along with detailed demographic information. LinkedIn Polls is dead easy, powerful, and social. Not only can you easily create polls, but you can easily post them to networks, contacts, and groups. LinkedIn also makes it easy to share your poll on other social networks or even embed it on your website.

If you are a presenter, like me, you can use LinkedIn Polls to gather data to use in your presentations. If you are a marketing director, you can use polls to support your decisions and initiatives when reviewing strategies with your team. If you are a non-profit exec, you can use polls to satisfy boards of directors who are looking for data to support decisions.

I created a simple poll for one of my upcoming presentations on personal branding. If you view this social media profile photo poll, you’ll see that it displays all sorts of interesting information on the people who responded, like:

  • Age
  • Gender
  • Seniority

It also allows you to filter by specific responses to see which groups favored which responses.

Is the LinkedIn Polls app an enterprise-level survey tool? No. However, for simple needs it can be a powerful and inexpensive way to gather data.

Additionally, the more groups you join and the more connections you make, the more higher your chances are for getting a critical mass of data to use in your reporting. That’s yet another reason to work on building a strong LinkedIn profile.

What your business can learn from the Mormon Church

For those who may not be aware, I am a member of The Church of Jesus Christ of Latter-day Saints. Other less formal labels for this denomination include “LDS” and “Mormon.” My faith is a source of great happiness in my life and I am always happy to answer questions about it. However, this post is not about religion, so I would ask that if you have any religious questions about the LDS faith, please contact me directly and I will be happy to discuss.

The LDS Church is one of the largest religions in the world. It has over 14 million members and is the second-fastest growing church in the U.S., according to the National Council of Churches. Other statistics on The Church of Jesus Christ of Latter-day Saints can be found in the LDS Newsroom.

All spiritual debates aside, it’s easy to see that the LDS Church is doing something right. What are the Mormons doing that has lead to such dramatic and steady growth and how can it apply to your business?

Strong systems

The Mormon church is extremely systematic about everything from building churches and temples to teaching sunday school. If you go to a Mormon church anywhere in the world, you will find that they all follow the same meeting agendas, the same processes, and even teach the same lessons. If you attend a church meeting one Sunday in Indianapolis and then attend a meeting the following Sunday in California, it will be very familiar and you will be be able to stay on the same lesson plan. If the Mormon Church wants to form a new congregation, it follows a proven system for setting up the meetinghouse and can very quickly set in motion a process to get it up and running (complete with local clergy) very quickly and with very few issues. This saves time and money.

In a similar fashion, your business can benefit from strong systems that allow you to execute tasks and projects quickly and consistently. If you have proven systems for sales, marketing, product delivery, and customer service, your business will run much more efficiently and enjoy faster growth. If you’re unfamiliar with creating business systems, check out The E-Myth (affiliate link).

Member empowerment

The LDS Church makes it a high priority to encourage members to share their faith with others. In fact, one of the three main components of the mission of the church is “to proclaim the gospel.” Church members are encouraged to talk about their faith, share information with others, and speak openly about religion. This creates a culture that empowers all members to become “marketers” for the church. They are encouraged to follow their enthusiasm for their faith and make it a part of their everyday lives and communications. As a result, almost every member of the LDS church is prepared and eager to be a polite but ardent evangelist for the Church of Jesus Christ of Latter-day Saints.

Your business can also turn employees into evangelists. If you continuously encourage your employees to talk about your company with others, share your brand, and openly talk about their jobs, your company will enjoy greater name recognition and awareness. This will result in more leads and potential customers. Empower your team to use tools like social media to inform the public what your company is all about.

Training

The Mormon Church has a phenomenal training program for its 52,000+ missionaries around the world (who are volunteers, by the way). Before serving, a missionary must spend anywhere from three weeks to three months in a training program that helps them utilize systems, processes, and procedures for reaching prospective new members. Every missionary goes through the exact same proven training process. If some part of the process is improved, it is rolled out to every missionary in the world. The Mormon Church is very serious about proper training and equips its missionaries with the systems and support they need to be successful.

Does your business provide sales training? If not, it might be worth considering. Proper sales training gets all your sales people on the same page, gives them a system to follow, and provides ongoing coaching. My favorite sales system is the Sandler system. If you’re in the Indianapolis area, I recommend Trustpointe or Lushin.

Rapid embracing of technology

Technology evolves at an frenzied pace and it can sometimes be difficult to keep up. However, the Mormon Church sees almost every form of new technology as an opportunity to grow the church’s brand and message. You’ll find that the church has a presence on just about every major social network in use today and even organizes messaging among specific focus areas, including newsroom communications, and member training just to name a few. The church has an incredibly strong SEO strategy which brings lots of relevant traffic to its websites. Additionally, the Mormon Church facilitates messaging through the use of apps, blogs, video, mobile, podcasts, and email. The church even has web portals and apps that allow all members of a congregation to instantly download directories and leadership information directly to their phones in order to facilitate easy communication between members. Most church buildings also now have wireless Internet access in order to encourage members to make use of these technologies as learning aids.

Your business can also benefit by embracing new technologies. If you look at each new form of technology as an opportunity to share your message, your brand will travel faster and your business will grow. Just as the Mormon Church does, carefully study each new tool or technology that evolves, decide how it can strengthen your brand messaging, and then deliberately integrate it into your business.

Partnerships

The Mormon Church does not see other religions as competition. Instead, church leaders throughout the world work with leaders of other faiths to serve and provide humanitarian relief. Some notable examples include Indian Ocean tsunami relief efforts in which the Mormon Church partnered with Islamic leaders and the church’s partnership with the Catholic Church to bring aid to Niger. Other less-dramatic events include interfaith concerts and other social events.

In a similar fashion, your business can also grow faster by leveraging partnerships. Instead of viewing other businesses in your space as competitors, try reaching out to them and looking for ways to work together. Not every prospect will choose to work with you and some may choose your competition (just as some people will choose another religion over Mormonism). However, if you have a positive working relationship with your competitors, you can create opportunities to refer to each other and network constructively, which raises the level of respect for everyone.

Conclusion

The Mormon Church continues to grow quickly and recruits new members very rapidly. With new churches and temples being built all the time, it’s obvious that the methods in and practices of the church lead to growth and success. So what can your business learn from the Mormon Church? By creating systems, embracing new technology, utilizing sales training, creating partnerships, and empowering your employees, you can have a business that enjoys similar growth and success.

You have to care

Many times when I do speaking and training about social media, I see excitement and enthusiasm from the people I talk to. I like that. I really like that. It makes me really happy to see people getting excited about using new communication tools and methods.

Sometimes, however, I also encounter people who are just the opposite. They whine, they complain, they say “I don’t have time” or “I don’t want to try to keep up with all that stuff” and they defeat themselves before even trying.

I don’t know how many times I can say this: social media is not a chore. It’s not about “learning Twitter” or “getting LinkedIn.”

Social media should be fun. Social communication is about extending your platform to reach new constituents. It’s about magnifying your message. It’s about giving a voice to your passion.

You have passion for what you do? Then you’ll be “good” at social media. Do you have something worthwhile to say? Then you’ll be “good” at social media. Do you care about your customers, members, or constituents? Then you’ll be “good” at social media.

The key is, though, you really do have to care.

Career advice for college seniors

Career advice for college seniors

I was asked by a friend recently to offer some advice for college seniors who are looking for tips on getting started in their careers. This kind of advice is sought by college students on a regular basis and I thought it made an excellent blog topic. When you are fresh out of college or about to graduate, it can be difficult to know how to get started.

So what career advice would I give to college seniors who are looking for tips on starting a career?

1. Start building a network. Networking is a skill, and anyone can learn how to do it effectively. Smart networking can lead to job opportunities, new customers, mentors, service providers, and friends. Building a network takes time and involves things like joining associations, volunteering, serving on boards, and getting involved in the community. A great book that will help you learn some of the basics is “Never Eat Alone” by Keith Ferrazzi (affiliate link).

2. Create a strong productivity footprint. In my opinion, resumés are dead and have been replaced by what I call a productivity footprint. This refers to the collective online presence that you build through various networks like LinkedIn, Facebook, Twitter, SlideShare, your website and blog, etc. While most job seekers are simply polishing their resumés, you have the opportunity to stand out by publishing articles, displaying your presentations online, gathering LinkedIn recommendations, and generally demonstrating your productivity.

3. Find a good internship and excel at it. Unfortunately, many people view an internship as a low-pressure, low-quality position that is just a way to get college credit or have something else to list on your resumé. However, an internship has potential to expand your network and serve as a stepping stone to greater things. Find a company that is well-respected and well-networked and create an internship proposal for them. Many times, companies don’t want to hire interns because they don’t have a specific job description for the position so create one for them. Think of the most creative and practical ways you can help that company and explain how you can add value with little to no supervision or training, and you will look very attractive as a potential intern. Then, when you get hired, work like crazy to be the best employee at the company.

The job market is competitive, but the good news is, many people will not be willing to put in the time and effort it takes to win the opportunities that are available. If you stay focused and remember these things, you may find that you have a sizable advantage over other job-seekers.

Any other tips you woud like to share? Please post them below!

5 reasons why a LinkedIn profile is better than a resume

What’s the first thing job seekers do when they apply for a job? They send a resume (probably as a Word doc – yuck!). This practice is, of course, perpetuated by employers who keep asking for resumes. For a long time now, this magical first step of the employer/candidate dance is to transfer this stale, boring document called a resume from one party to the other.

Why?

My guess is simply that this is just “how it’s done” and employers want to see (rightly so) how experienced and/or qualified the candidate is before investing any more time.

Resumes have outlived their usefulness. They are boring, static documents that don’t really tell anyone much about a person. Luckily, there is a tool that is much more suited for job-seeking and hiring. That tool is LinkedIn.

LinkedIn is a fantastic networking tool and profile builder that far surpasses the old-fashioned resume. Here is why.

1. A LinkedIn profile is a “living” document. I am constantly hearing friends say things like “I need to update my resume”. If you maintain your LinkedIn profile and actively use it, you won’t have to worry about updating a resume. It contains your current activity, accomplishments, and work and has dynamic connections into other applications. Besides, you can always export your resume from LinkedIn if you really need to.

2. LinkedIn gives employers insight into the personality of the candidate. Part of hiring is making sure that a candidate will fit well into the company culture. A resume will not tell you much about someone’s personality but a LinkedIn profile will show you what types of things a person is posting and how that person communicates.

3. Recommendations are stronger and more credible on LinkedIn. On a resume, a reference or recommendation is just a bunch of words on a page. However, on LinkedIn a recommendation can be traced back to a real person with a real profile. You can see exactly who is making the recommendation and what that person’s background is.

4. LinkedIn shows off your communication skills. You can pull your blog and presentations into your LinkedIn profile which allows employers to see real, tangible examples of your writing and communication skills.

5. LinkedIn helps you make connections. Finding a job is all about networking. LinkedIn allows job-seekers to connect with people who can make introductions for them or allow them to reach the right people. It’s an incredible network of professionals who can offer advice and assistance to job-seekers.

As an employer, try asking for someone’s LinkedIn profile from now on instead of a resume. It will tell you a lot more about the candidate and will be a much more useful evaluation tool than a resume.

Job-seekers: work on creating a powerful LinkedIn profile. Recommend others in order to receive recommendations in return. Add applications that showcase your writing and presentations. Use a high-quality professional photo. Actively seek connections with others. These things will enhance your image as a candiate and help you stand out.

Let’s evolve beyond the resume and use LinkedIn instead.

The secret to effective time management in social media

I give regular presentations and training sessions on social media, online marketing, and technology-related topics. My audiences include business owners, professionals, and non-profit teams. 100% of the time I get this question or some variation of it:

“How much time do you spend on this stuff?”

Variations include:

“How do you find the time for all this?”
“How many hours a week do you spend online?”
“How much time do I need to spend on social media?”

My favorite is:

“When do you actually work?”

If I sense that my audience is truly looking for some practical “runway-level” tips on time management with online marketing, I will talk about automation, batched activity, block scheduling, and so on.

However, sometimes I will give a much simpler answer:

“Love what you do.”

That’s it. If you love what you do, you won’t ever have to ask how to find the time to talk about it. Social media is about communication with other people. If you love what you do, I mean truly love what you do with a passion, then talking about it with others will be effortless and natural. It won’t be forced and pushy; it will be honest and passionate and your business will grow naturally as a result.

You won’t have to “find the time” to be active in social media. It will become a natural extension of what you already do. You will be excited to have a new set of tools to expand your network and participate with a learners mind.

The bad news is, if you don’t love what do this message will be uncomfortable for you. It might prompt you to question why you do what you do. It might make you think about change.

The good news is, what you do with your life is up to you.

So what is the secret to effective time management in social media? You could try block scheduling and other fancy things. Or you could simply love what you do.

Resume or productivity footprint?

What is the standard procedure when applying for a job? You inquire about openings and the first thing you are told is “send us your resume”, right? Is this relevant anymore?

I would argue that resumes are antiquated, lifeless leftovers from a time before rich online communications. A resume is just a simple document outlining where you’ve worked before, what you did there, and how well you can embellish.

We have tools today that are so much better than a resume. The first place I go to research a prospective employee is LinkedIn. This will show me recommendations from others, previous work, communication skills, and connections.

I can do a simple Google search and find out a great deal about someone’s previous work. I would much rather read a candidate’s blog than a boring resume. A blog will tell me how well that person writes, what that person is passionate about, and what that person knows. I’m interested in what he or she posts on Twitter and why he or she finds it important. I look for a personal website that collects previous work and showcases it in a rich, living medium.

We all have a productivity footprint, which is a collection of all the work we have done, words we have published, and profiles we have created online. This productivity footprint tells me so much more about a person than a resume.

This is why I don’t really look at resumes. When someone inquires about a job at my company, I am more interested in that person’s productivity footprint than a lifeless document.

What do you think? Should we stop using resumes?

Personal Branding with Social Media E-Book

Personal branding is becoming more important today as people are becoming more interested in relationships and personal communication. Sales professionals, job-seekers, and professionals in a variety of industries are finding that how they relate to people and how they are perceived in the marketplace on a personal level makes a huge difference in how successful they are.

Social media is enabling us to strengthen our personal brands like never before. In order to address this, I’ve written an e-book to help others understand the dynamics of personal branding using social media and how to take advantage of social tools to strengthen their personal brands.

The e-book is free and you are encouraged to share it with others. If you have any personal stories you would like to include, please feel free to contact me and I would love to include your notes.

The e-book can be downloaded here:

Personal Branding with Social Media (PDF)

As always, comments and feedback are welcome.

Associations: Is it time to eliminate the newsletter?

As we all know, paper is getting less relevant. Many associations are scrambling to “go green” with their newsletters in an effort to reduce costs and make use of electronic means of delivery. Kudos for this!

However, what most associations are doing is simply emailing out a PDF version of the newsletter they used to print. While this does save money and takes advantage of modern electronic tools, there is a problem with this approach: it assumes that members want to consume information the same way they always have.

We need to abandon our old thinking of just “going green” with our newsletters because all this does is keeps us clinging to the idea that our communication needs to come out on an infrequent, scheduled basis as one big chunk of content called a “newsletter”.

Ask anyone today if they read newspapers or newsletters anymore and chances are they will acknowledge that they don’t have the time or the interest in reading a large publication full of content that they have to filter and digest.

Today’s association members consume information differently. While they typically will not read a multi-page newsletter (paper or electronic), they will notice bite-sized chunks of communication that can be consumed in 2 minutes or less. Examples of communication like this include: articles posted to the association website, a single-article email, blogs, Facebook posts, Twitter posts, LinkedIn discussions, SMS, YouTube videos, RSS, and community comments. Today’s association websites must replace the newsletter by truly becoming information hubs that also encourage social commenting.

Associations must offer choices, as well. There are so many ways to consume information today that in order to reach as many people as possible, we need to create a system that includes many different tools and touch points.

In order to evolve, associations must acknowledge this shift in information consumption and abandon the old idea of the “newsletter”. It takes a new kind of communications strategy to reach members today.

Isn’t it time to eliminate the newsletter?